Step 1
Describe the approved scope
Summarize the work that was already approved so the change is framed against the baseline agreement.
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Sales and Delivery
Free Change Order Template Generator
A change order template is a client-facing document for approving scope, budget, and schedule changes after a project starts. Use this generator to create clean approval language with pricing impact, timeline impact, assumptions, and signature-ready terms.
Change order details
Fill in the fields and the approval draft updates live.
Estimate impact
Price the added work and set approval timing.
Step 2
Write the requested change
Capture the new work, business reason, requester, assumptions, and affected deliverables.
Step 3
Estimate price and schedule impact
Enter labor hours, hourly rate, fixed costs, contingency, and added business days.
Step 4
Copy the approval language
Review the live change order, then copy, download, or print it for client approval.
Change order template FAQs
What is a change order template?
A change order template documents a scope change after a project has already been approved, including the reason, pricing impact, timeline impact, assumptions, and approval terms.
When should I use a change order?
Use a change order when requested work changes the approved scope, budget, deliverables, deadline, responsibilities, or acceptance criteria.
What should a software change order include?
A software change order should include the original scope, requested change, business reason, estimate method, cost impact, schedule impact, assumptions, dependencies, and approval language.
Is a change order legally binding?
A signed change order can become part of the project agreement, but enforceability depends on the original contract terms and local law. Review important changes with counsel.
How do you price a change order?
Price a change order by estimating added labor, pass-through costs, risk contingency, and the schedule impact created by shifting work already in progress.